File Tagging
  • 18 Oct 2020
  • 2 Minutes To Read
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File Tagging

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File Tagging is a feature that allows you to have a way to recognize that a file is protected when an application is Enabled from the application list. Because of the way SecureCircle works, items that are checked with an Enabled process see the data in plain text. This feature adds a section of information in metadata. Security software, such as DLP solutions, can see this entry and note down it’s unique identifying numbers for logging and auditing.

An important note to mention about this process is that it currently is not compatible with MagicDerivatives. When considering this feature, please also consider which of the two you would like more. If you decide to use this function, there are two conditions that need to be met.

  1. You must request a custom client from SecureCircle with this feature enabled, and MagicDerivatives disabled.
  2. You must disable MagicDerivatives on the SecureCircle admin server, and enable File Tagging.
  • Navigate to your SecureCircle admin panel under Policies->Client Configuration.
  • For each policy you want this to apply to, you will need to Modify it, uncheck MagicDerivatives, and check File Tagging for the feature to apply.
  • On an active system with settings prior to this, you may need a driver restart to begin working. Rebooting the system is the best way without admin access.

There are 2 applications we recommend (and likely some others) that can easily check if a PDF file has the SecureCircle metadata tags on Windows machines. Those applications are Adobe Acrobat Reader DC, and Foxit PDF Reader.

Adobe Acrobat Reader DC

  1. Download and install Adobe Acrobat Reader DC.
  2. Ensure Adobe Acrobat Reader DC is an Enabled process on the SecureCircle server.
  • If you do not see it in the list, try to open a protected document with it to populate.
  1. So long as the conditions above were met, adding the file to a Circle will result in the file being protected, and metadata being added to it.
  2. Once the file is protected, open it and Select from the top left menu File->Properties.
  3. Navigate to the Custom tab, and you will see the tags there.
    filetag1.png

Foxit PDF Reader

  1. Download and install Foxit PDF Reader.
  2. Ensure Foxit PDF Reader is an Enabled process on the SecureCircle server.
  • If you do not see it in the list, try to open a protected document with it to populate.
  1. So long as the conditions above were met, adding the file to a Circle will result in the file being protected, and metadata being added to it.
  2. Once the file is protected, open it and Select from the top left menu File->Properties.
  3. On the right hand side, below the description, you will see a small clickable word “Custom”. This will open the Custom Properties tab, and you will see the tags there.
    filetag2.png
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